Monitor Recently Created Microsoft 365 Users: Key Metrics and Management Tips

What Defines a Recently Created User?

Managing users in a Microsoft 365 environment is not just about maintaining current accounts—understanding the creation of new users is equally critical. A recently created user refers to any account added to your tenant within a specific time frame. Tracking these users allows administrators to ensure compliance, allocate resources efficiently, and detect anomalies in account creation patterns.

Criteria and Time Frames for Recently Created Users

When assessing recently created users, selecting an appropriate time frame is essential. Commonly used criteria include querying users added within the last:

• 7 days: Ideal for monitoring immediate account creation.
• 30 days: Suitable for monthly audits and resource allocation.
• 90 days: Useful for quarterly analysis and onboarding trends.
• Up to 180 days: Useful for half-yearly analysis.

This flexibility empowers administrators to gain actionable insights tailored to their organization’s needs.

Benefits of Tracking Recently Created Users

Why is it important to monitor recently created users in your Microsoft 365 tenant? Here are some key benefits:

• Streamlining Onboarding: : Ensure new users are correctly configured with appropriate licenses, permissions, and access.
• Anomaly Detection: Spot unexpected spikes in user creation that could indicate security concerns.
• Audit Preparedness: Maintain a clear record of new account creation for compliance and reporting.
• License Optimization: Confirm that new accounts are utilizing licenses effectively to avoid overprovisioning.

How to Track Recently Created Users

Microsoft 365 administrators can track recently created users using various methods:

Using Microsoft Entra admin center: You need to do the following:

1. Select "Identity" from Admin Centers. Microsoft Entra admin center opens up.

2. Search for "audit logs".

3. Click "Category" and select "UserManagement".

Using PowerShell Scripts: For advanced users, scripts enable highly tailored queries for precise data retrieval. However, they can require significant time and expertise to craft and maintain.

# Ensure the Microsoft.Graph module is installed and imported
Install-Module -Name Microsoft.Graph -Force -AllowClobber
Import-Module Microsoft.Graph
                                                
# Connect to Microsoft Graph
Connect-MgGraph -Scopes "User.Read.All"
                                                
# Calculate the date 30 days ago from today
$DateThreshold = (Get-Date).AddDays(-30)
                                                
# Fetch all users
$AllUsers = Get-MgUser -All -Property DisplayName, UserPrincipalName, CreatedDateTime
                                                
# Filter users created within the last 30 days
$RecentUsers = $AllUsers | Where-Object { [datetime]$_.CreatedDateTime -ge $DateThreshold }
                                                
# Display the results
$RecentUsers | Select-Object DisplayName, UserPrincipalName, CreatedDateTime

Introducing Recently Created Users Tool

Managing your Microsoft 365 tenant just got simpler. Our Recently Created Users Tool empowers administrators to identify and report users created within a specified time frame—up to 180 days. Whether you’re conducting security audits, analyzing onboarding trends, or optimizing resource allocation, this tool is your go-to solution.

Key Features:

• Custom Time Frame Selection: Choose any period up to 180 days for precise reporting
• Filter and Export Capabilities: Easily filter data and export reports for further analysis or compliance documentation..
• User-Friendly Interface: Designed to save time and reduce the complexity of manual queries.

Why Choose This Tool?

Unlike traditional PowerShell scripts or admin center reports, this tool simplifies the process, enabling administrators of all skill levels to gain actionable insights in minutes.

Start Using Recently Created Users Tool

Understanding and managing recently created users is a critical aspect of tenant administration. Our free tool makes it effortless to track, filter, and report new accounts, helping you maintain a secure and optimized Microsoft 365 environment